4+ How to Declining a Job Offer Email Sample

Friends, today we have written an Declining a Job Offer Email. we have written various types of Job Offer Rejection Email. You got multiple job offers. You chose one offer, difficult choice. But now you must tell the other companies you’re declining their offers.

I’ll show you exactly the Four step email script and then a full example of it filled out of what to say when you are declining an offer to show that you are professional, and also maintain a great relationship.

Declining a Job Offer Email

Declining a Job Offer Email Sample

Subject line: Job offer – [Your name]

Dear Mr./Ms. [Hiring manager name],

I am very grateful for the time you have given for me and for offering me the opportunity to work in your xyz company [Company name] as manager [Post name].

Unfortunately, after careful consideration I have decided not to accept this offer as it isn’t the right fit for me at this time. I truly appreciate the offer and your consideration.

I appreciate the time and consideration you gave to my application and wish you success in your effort to find the right candidate.

I look forward to hearing from you in the future.

Thank you


[Your Name]

Job Offer Rejection Email

Subject line: Job offer – [Your name]

Dear Mr./Ms. [Hiring manager name],

Thank you very much for offering me the role of [insert name of position] with [insert company name]. Though it was a difficult decision, I have accepted a position with another company.

I sincerely enjoyed our conversations and very much appreciate your taking time to interview me over the course of the past few weeks.

Again, thank you for your time and consideration; best wishes in your continued success, and I hope our paths cross again in the future.

Thank you


[Your Name]

Job Offer Rejection Letter Due to Personal Reasons

Subject line: Job offer – [Your name]

Dear Mr./Ms. [Hiring manager name],

Thank you very much for offering me the Position of [Job Title]. However, after a careful consideration I must decline your offer.

I sincerely appreciate you taking the time to interview me and for offering me this role. I wish you all the best in finding someone suitable for the position.

Thank you

Best regards,

[Your Name]

How to Reject a Job Offer Politely [Email Sample]

Subject line: Job offer – [Your name]

Dear Mr./Ms. [Hiring manager name],

Thank you so much for the offer and taking the time to get to know me. It has been such a pleasure meeting with the XYZ team and I feel fortunate that I was offered the chance to join you all.

I have decided to accept another opportunity, and decline this offer. Ultimately I chose a role that ended up fitting my lifestyle better both because of the commute and the role.

If there is anything further you would like to discuss, I am happy to set up a call with you. Send my gratitude to the rest of the team.

Wishing you all the best, 

[Your Name]

Things to keep in mind while writing emails for job rejection

Show Gratitude :-

Thank them for the offer, and take the time to get to know you, lay it on a bit thick, you know? Take a couple sentences to say that you really admire the team, and that they made the process seamless.

Toss in a couple genuine compliments, I mean they have to have done something right.

Clearly Decline :-

Say that you have decided to accept another offer or remain in your current role, or pursue other opportunities, whatever is your situation. And say that you decline this offer. You can give details, or not, as to why you’re declining That is your choice.

Now make sure you explicitly say that you decline. If you say something vague like I won’t be able to make it work at this time, they may interpret that as a lot of different things like you can’t start right away but maybe in a few months, and it just gets messy real fast.

It’s kind of like when you’re breaking up with someone and you say a phrase like it’s not working right now and I need to step away.

Offer to talk :-

Now there is a debate, should I decline over the phone or email?

I think if you have a call scheduled to give your response to the offer, then just follow these steps I’ve laid out, but over the phone. But if they give you some time to think about it and they’re just simply waiting to hear back, email is generally a fine way to decline.

But to be classy I add in my emails that if they want to discuss further, I am happy to set up a call. So extend that courtesy, because just like candidates, companies appreciate closure and feedback too.

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